Once you’ve chosen your florist book them up quickly to avoid disappointment as florists usually can only take on one or two bookings for wedding flowers on one day. You may be expected to make a deposit at this stage to secure your booking.
It’s a good idea to lay out in writing what is expected from each party, not only for when things go wrong but to ensure everyone is clear from the start on the requirements.
The Wedding Flowers Contract
The florist will usually have their own standard Wedding Flowers Contract but make sure the following points are covered.
- Date, times, and locations of your ceremony and reception.
- Contact information for your florist and yourself & Wedding Flower organiser.
- A detailed list of all the flower arrangements you’re buying — from bouquets and buttonholes to table centers – itemised flower & foliage names, quantities and colours.
- What happens if your key flowers are unavailable on the day.
- What is the Cancellation and Refund policy.
- An itemised list of any accessories such as vases that the florist will be supplying.
- Delivery schedule and set – up times at the Ceremony and Reception Venue.
Collection schedule and removal times at the Ceremony and Reception Venues.
- Detail any last minute amendments to contract
- The Costs
- Total costs including VAT and delivery.
- Deposit amount and Payment dates.
- Balance amounts and payment dates.
- Any last minute amendments to prices agreed.
- Your Signature and the Florists Signature.